Responsible landlords take the applicant screening process very seriously. They should not be afraid to request application fees or deposits, and should not hesitate to include detailed questions on the tenancy application. By being diligent in regards to the application process, landlords are able to screen undesirable individuals. This also gives quality applicants the piece of mind that comes from knowing that all applicants are being screened equally, and that the landlord is trying to keep the criminal element out.
Effective landlords are active managers, committed to providing honest tenants with quality housing and keeping dishonest residents out. Effective landlords:
- Thoroughly screen each applicant using credit checks, employment checks, and contact at least two to three previous landlords.
- Apply rental criteria equally to every applicant.
- Insist upon a complete application, filled in on-site or during an application interview.
- Require two pieces of good identification, i.e., driver's license, military ID, citizenship card, etc.
- Document everything in writing.
- Conduct periodic inspections of the property.
- Encourage community gatherings so neighbours can get to know each other.
Effective landlords will have rental agreement provisions like the following:
- If the building is part of the Crime Free Multi-Housing (CFMH) program, all tenants will be required to sign the CFMH lease addendum.
- No subleasing.
- Only those listed on the rental agreement are permitted to occupy the unit.
- No criminal activity will be tolerated.
- Residents will not unduly disturb the neighbours.
- Visitors may stay no longer than X ("X" to be determined by landlord) days, and only with the landlord's permission.
Effective landlords live up to their responsibilities. They will ensure that their property is well maintained:
- Roofs, walls, doors, and windows are water and weather-proofed.
- There are no vermin, rodents, rubbish, derelict vehicles, or garbage on the property.
- Heat, electrical lighting and wiring, plumbing, water supply, safe drinking water, and sewer connections are supplied and maintained.
- Sufficient garbage receptacles and removal.
- Floors, ceilings, and walls are in good repair.
- Ventilating, air conditioning and other facilities are continually inspected and maintained.